Computer Workstation Standards

This document defines the approved standard computer workstation configurations for UW Colleges and UW-Extension for the UWCX network. All UW Colleges campuses and UW-Extension Divisions must adhere to these standards when purchasing computer workstations.

Computer Workstation Standards

This document defines the approved standard computer workstation configurations for UW Colleges and UW-Extension for the UWCX network. All UW Colleges campuses and UW-Extension Divisions must adhere to these standards when purchasing computer workstations.

Purchases by CITS

CITS frequently purchases computer workstations for Campus and Division staff.  In order to expedite the purchase process, please provide the following information with your request:

  • The name of the manager approving the purchase.
  • The funding string the purchase is to be charged back to.

If different hardware specifications are requested the order will be subject to a delay of up to 15 business days to vet the requested configuration and facilitate the obtaining of quotes from approved vendors.

 

Standards:

Note:  This standard is updated frequently as new workstation configurations become available and as vendor performance fluctuates.

Desktops

  • HP ProDesk 600 G4
  • iMac all-in-one

Laptops

  • HP EliteBook 8xx series
  • MacBook Air
  • MacBook Pro

Laptop/Tablet Hybrid

  • Microsoft Surface Pro
     

What should I buy, a Windows or a Mac?

Purchasing a computer workstation is in many ways a personal preference.  Windows based workstations are the most popular and integrate the best with most networks and software.  Interest in Mac devices is increasing as Apple has worked to make their devices integrate better with Windows based networks and as software support on Mac devices has improved.

UW Colleges and UW-Extension uses a Windows based network, however both Windows and Mac devices are supported.  Mac users should be aware of some important limitations, specific differences you may notice if moving from a Windows to Mac based workstation are:

  • Network shared folders, including home drives, may need to be manually configured.
  • Network printers will need to be manually connected vs being able to browse for them in the printer directory
  • Certain software packages will only run on Windows and may not be able to be used on Mac devices


Standard Workstation Configurations

**Changes to the standard hardware configurations will require custom quotes which will increase the turnaround time for purchasing.

Software (Windows):

  • Microsoft Windows 10 Enterprise
  • Microsoft Office 2016
  • Microsoft Internet Explorer
  • Google Chrome
  • Mozilla Firefox
  • Adobe Acrobat Reader

Software (Mac):

  • Apple macOS
  • Microsoft Office 2016
  • Safari
  • Google Chrome
  • Mozilla Firefox
  • Parallels (optional & additional licensing cost) - Note: If feel you must have the Parallels software to run Windows based applications, you should reconsider your choice of a Mac device.  Support for Parallels software is "best effort".


Option 1: Desktop

HP ProDesk 600 G4

This is a small desktop computer perfect for people that only work from their office. It tends to be more reliable and perform a little better than a similar laptop, and it costs less.

  • Windows 10 Enterprise Operating System
  • Intel Core i5 CPU
  • 8GB RAM
  • 500GB 7200 RPM hard drive
  • CD/DVD Burner
  • USB Keyboard/Mouse
  • Supports up to three monitors


Option 2: Standard Laptop

HP EliteBook 840 G5

This is the laptop is perfect for most users. Light enough to travel but powerful enough to be an everyday workstation. You can use it with a dock in your office for larger screen space and keyboard.

  • 14"  1366x768 display with built-in webcam (Upgrade to 1920x1080 screen – additional cost)
  • Windows 10 Enterprise Operating System
  • Intel Core i5 CPU
  • 8GB RAM
  • 256GB SSD hard drive
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Dimensions: 13.3" x 9.3" x 0.74”
  • 3.4 lbs
  • Includes 3 year warranty
  • Docking station (optional – additional cost)

Option 3: Bigger Laptop

HP EliteBook 850 G5

This laptop has a larger 15” Screen with a numeric keypad. It is great for people that edit large documents and spreadsheets while travelling, but is significantly heavier. Use it with a dock and larger screen in the office.

  • 15"  1366x768 display with built-in webcam (Upgrade to 1920x1080 screen – additional cost)
  • Windows 10 Enterprise Operating System
  • Intel Core i5 CPU
  • 8GB RAM
  • 256GB SSD hard drive
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Dimensions: 15.1" x 10.1" x 0.76”
  • 4.1 lbs
  • Includes 3 year warranty
  • Docking station (optional – additional cost)

 

Option 4: Tablet

                Microsoft Surface Pro (5th gen)

This tablet is best for people who are rarely in the office. It is light and travels easily. Great for email and note-taking. Its smaller screen is not suited for heavy word processing or spreadsheets except when used with a dock and larger screen in the office.  

  • 12.3” PixelSense™ Display
  • Windows 10 Enterprise Operating System
  • 8GB RAM
  • 256GB SSD hard drive
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Dimensions: 11.5” x 7.9” x 0.33”
  • 1.7 lbs
  • Includes warranty
  • Docking station, Surface keyboard and mouse are accessories (additional cost)


Option 5: Apple Desktop

iMac

The iMac is an all-in-one desktop computer, which makes it a good option for people who only work from their office.

  •  21.5-inch standard display (all-in-one computer is built-in to display)
  • Intel Core i5 CPU
  • 8GB RAM
  • 1TB 5400 RPM hard drive
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Apple magic keyboard and mouse
  • FaceTime HD webcam and microphone built-in
  • Speakers built-in
  • macOS Mojave


Option 6: Lighter Apple Laptop

MacBook Air

This laptop is thinner and lighter than the MacBook Pro. Great for people who travel often that want a do-it-all notebook computer.

  • 13.3" display with built-in webcam
  • Intel Core i5 CPU (1.6 GHz with Turbo Boos up to 2.7 GHz)
  • 8GB RAM
  • 256GB SSD hard drive
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Dimensions: 0.68 in. x 12.8 in. x 8.94 in.
  • 2.96 lbs
  • macOS Mojave
  • Thunderbolt 3 to Ethernet adapter
  • Docking station (optional – additional cost)

Option 7: Heavier Apple Laptop

MacBook Pro

The MacBook Pro has slightly better power and performance, which makes it ideal for working with large files and programs. However, it is heavier and thicker and costs more.

  • 13.3" Retina display with built-in webcam
  • Intel Core i5 CPU (2.7 GHz with Turbo Boos up to 3.1 GHz)
  • 8GB RAM
  • 256GB SSD hard drive
  • Touch Bar with integrated Touch ID sensor
  • No internal optical drive (CD/DVD Burner), external drives can be purchased if necessary.
  • Dimensions: 0.71 in. x 12.35 in. x 8.62 in.
  • 3.48 lbs
  • macOS Mojave
  • Thunderbolt 3 to Ethernet adapter
  • Docking station (optional – additional cost)
     

Monitors:

HP E222 22" LCD Monitor

  • 1920 x 1080 resolution
  • VGA, HDMI, and Display port inputs

HP E232 23" LCD Monitor

  • 1920 x 1080 resolution
  • VGA, HDMI, and Display port inputs


Exceptions:  No standard can anticipate all possible needs and so it is expected that some specific workstation needs may not fall within the standard.  Exceptions are allowed based on business need, but they must be reviewed with CITS prior to purchase.  Lead time can increase significantly when purchasing non-standard configurations.




Keywords:workstation, laptop, monitor, computer, hardware, purchasing, purchase, standards, tablet   Doc ID:53314
Owner:Eric B.Group:UW-Extension and Colleges
Created:2015-06-26 07:53 CSTUpdated:2019-07-03 11:49 CST
Sites:UW-Extension and Colleges
CleanURL:https://kb.uwex.uwc.edu/computer-workstation-standards
Feedback:  3   0