KB User's Guide - Stats Tab - Doc Events

Doc Events

The Comments and Events captures multiple and distinct forms of information over the life of a document. The Doc Events Stat allows 58 options from which to report. A much more focused report can be created by using the Display filters along with a combination of reports. This data is exportable via .CSV and downloadable into Excel, Tableau, etc.

Display Filters

The image below shows the default state of the display filters; IDs, User, Year, Event type, Type IDs, Group/ Institution, Sort and Limit.

IDs - Enter comma delimited document IDs

User - Enter NetID@ + domain name

Year - Select year from dropdown menu, defaults to current year

Event Type - See table below for query descriptions, defaults to All Types

Type ID - Enter report type/s (example: 1, 18..in the table below, a report using these two Event types would yield data)

Group/ Institution - Defaults to This group only or choose another Institution

Sort: Dropdown Menu Options: Time ASC, Time DESC (default), DocID ASC, DocID DESC, User ASC, User DESC, Type ASC, Type DESC, Limit, sChange%ASC, sChange%DESC, aChange%ASC, sChange%DESC

Events and the Comments they Yield

The table below shows the Event ID and Event Type name on the left. They all appear in the dropdown menu of the Event type field. The column on the right shows the information yielded from corresponding event.

EVENT ID and TYPE NAME	EVENT COMMENT
1- CREATION_NEW	[Doc ID] [Time/Date stamp] [DocOwner] Document created
2 - CREATION_FROM_DOC	[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from document ID XXXXX
3 - CREATION_FROM_REVISION	[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from revision YYYY: (New Document) ID: GroupID of (Revision) Document ID.
4 - CREATION_FROM_NEWS	[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from news YYYY: (New Document) ID: GroupID of (News Item) Document ID.
5 - CREATION_FROM_SUGGESTION	Saved as a new document from suggestion YYYY: (New Document) ID: GroupID of (Suggestion Item)  ID.
6 - CREATION_FROM_FEEDBACK	Saved as a new document from feedback YYYY: (New Document) ID: GroupID of (feedback) Document ID.
7 - CREATION_FROM_IMPORT	Saved as a new document from import YYYY: (New Document) ID: GroupID of imported item
8 - CREATION_FROM_ITSM	Saved as a new document from ITSM YYYY: (New Document) ID: GroupID of ITSM feedback item
9 - UPDATE_TO_ACTIVE	Updated / Set to Active for [Group Space]
10 - UPDATE_TO_ACTIVE_DEFERRED	Updated / Set to Active for [Group Space] from deferred activation date
11 - UPDATE_TO_INACTIVE	Updated / Set to Inactive for [Group Space]
12 - UPDATE_TO_IN_REVIEW	Updated / set to In Review for [Group Space]
13 - UPDATE_TO_IN_REVIEW_DOC_UP	Document inactivation request [Group Space] submitted by [User/user email address] [User comment]
14 - UPDATE_TO_IN_REVIEW_DOC_DOWN	Updated / set to In Review (taking document down) for [Group Space]
15 - UPDATE_TO_IN_PROGRESS	Updated / set to In Progress for [Group Space]
16 - UPDATE_TO_IN_PROGRESS_DOC_UP	Set to In Progress (leaving document up) for [Group Space].
17 -  UPDATE_TO_IN_PROGRESS_DOC_DOWN	Updated / set to In Progress for [Group Space]: Document down
18 - UPDATED _TO_ARCHIVE	Updated / set to Archived [Group Space]
19 - UPDATED_TO_DELETED	[Document ID] Marked as Deleted.
20 - UPDATE_FIND_AND_REPLACE	Find (word x) and replace with (word y).
21 - UPDATE_CANCELLED	Draft update cancelled and the existing active version untouched.
22 - UPDATE_FROM_REVISION	Restored from revision YYYY:DocID A:DocID B
23 - UPDATE_ATTRIBUTES	Updated / Attributes
24 - UPDATE_BATCH_UPDATE	Changed via Batch Update. Selected change option(s) include: X
25 - UPDATE_PURGE	Updated / [Document ID] Purged
26 - REVIEW_COMMENT	Set to [Status X] (for all group spaces). Comment: X
27 - REVIEW_COMMENT_AND_NOTIFICATION	Set to I[Status X (leaving document up) for {KB GROUP SPACE NAME]. Comment: X
28 - REVIEW_MARK_AS_REVIEWED	[Document ID] Comment: X/ Content of notification
29 - REVIEW_EXPIRATION_EXTENDED	Marked as reviewed for [Group Space]. Comment: X
30 - REVIEW_HELPFULNESS_RESET	Review Helpfulness Reset: Document ID
31 -TRANSFER_GROUP_OWNERSHIP	Transferred from [Group Space A] to [Group Space B] (to owner NetID).
32 - TRANSFER_USER_OWNERSHIP	[Document ID] Transfer of group ownership from [Group Space A] to [Group Space B]
33 - PRIVATE_SHARE_CREATED	[Document ID] Private Share created
34 - PRIVATE_SHARE_UPDATED	[Document ID] Private Share updated
35 - PRIVATE_SHARE_DELETED	[Document ID] Private Share deleted
36 - NOTIFICATION_REVIEW_REMINDER	Review reminder sent to [First Name Last Name/ email address]
37 - NOTIFICATION_IN_REVIEW_REMINDER	In Review reminder sent to [First Name Last Name/ email address]
38 - NOTIFICATION_EXPIRATION_REMINDER	Expiring notification sent to [First Name Last Name/ email address]
39 - NOTIFICATION_EXPIRATION_CONFIRMED	Expiration notification sent to Wanjiru Pontes wpontes@doit.wisc.edu
40 - NOTIFICATION_ACTIVATION_REQUEST	Document activation request [[Group Space A] submitted by [First Name Last Name/ email address]
41 - NOTIFICATION_ACTIVATION_CONFIRMED	Document activation request [Group Space B] submitted by [First Name Last Name/ email address]
42 - NOTIFICATION_ACTIVATION_REQUEST_DECLINED	Activation confirmation sent to requester: [First Name Last Name]
43 - NOTIFICATION_INACTIVATION_REQUEST	Document activation request [Group Space B] declined by [First Name Last Name/ email address]
44 - NOTIFICATION_INACTIVATION_CONFIRMED	Document inactivation request for [Group Space A] submitted by [First Name Last Name/ email address]. Set to In Review (leaving document up) for [Group Space A].
45 - NOTIFICATION_INACTIVATION_REQUEST _DECLINED	Inactivation confirmation sent to requester: [First Name Last Name]
46 - NOTIFICATION_SHARE_REQUEST	Inactivation confirmation declined sent to requester: [First Name Last Name]
47 - NOTIFICATION_SHARE_ CONFIRMED	Share request for this document submitted by [First Name Last Name/ email address] from [Group Space B]
48 - NOTIFICATION_SHARE_REQUEST_DECLINED	Document share request from [Group Space B] approved.
49 - ATT_FOLDER_CREATED	Requester (email address) notified.
50 - ATT_FILE_UPLOADED	Document share request from [Group Space B] declined.
51 - ATT_FILE_RENAMED	Requester (email address) notified.
52 - ATT_FILE_MOVED	[DocID] Attachment folder created.
53 - ATT_FILE_DELETED	[DocID] Attachment file uploaded.
54 - ATT_SUBFOLDER_CREATED	Attachment [filenameA.extension] renamed to [filenameB.extension]
55 - ATT_SUBFOLDER_RENAMED	Attachment [filenameA.extension] moved to [folder name B]
56 - ATT_SUBFOLDER_DELETED	Attachment(s) [filenameA.extension] deleted
57 -NOTIFICATION_CHANGE_SUBSCRIPTION	Attachment sub folder (/home/www/html/images/groupID/docID/document name) created
58 - NOTIFICATION_UPDATE	Attachment sub folder (/home/www/html/images/groupID/docID/document name) renamed