KB User's Guide - Stats Tab - Doc Events
The Doc events stats uses data from the Comments and events log on each document. You may use one of 58 displays of information, or you may combine reports for more detailed information.
Doc Events
The Comments and Events captures multiple and distinct forms of information over the life of a document. The Doc Events Stat allows 58 options from which to report. A much more focused report can be created by using the Display filters along with a combination of reports. This data is exportable via .CSV and downloadable into Excel, Tableau, etc.
Display Filters
The image below shows the default state of the display filters; IDs, User, Year, Event type, Type IDs, Group/ Institution, Sort and Limit.
IDs - Enter comma delimited document IDs
User - Enter NetID@ + domain name
Year - Select year from dropdown menu, defaults to current year
Event Type - See table below for query descriptions, defaults to All Types
Type ID - Enter report type/s (example: 1, 18..in the table below, a report using these two Event types would yield data)
Group/ Institution - Defaults to This group only or choose another Institution
Sort: Dropdown Menu Options: Time ASC, Time DESC (default), DocID ASC, DocID DESC, User ASC, User DESC, Type ASC, Type DESC, Limit, sChange%ASC, sChange%DESC, aChange%ASC, sChange%DESC
Events and the Comments they Yield
The table below shows the Event ID and Event Type name on the left. They all appear in the dropdown menu of the Event type field. The column on the right shows the information yielded from corresponding event.
| EVENT ID and TYPE NAME |
EVENT COMMENT |
| 1- CREATION_NEW | [Doc ID] [Time/Date stamp] [DocOwner] Document created |
| 2 - CREATION_FROM_DOC | [Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from document ID XXXXX |
| 3 - CREATION_FROM_REVISION | [Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from revision YYYY: (New Document) ID: GroupID of (Revision) Document ID. |
| 4 - CREATION_FROM_NEWS | [Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from news YYYY: (New Document) ID: GroupID of (News Item) Document ID. |
| 5 - CREATION_FROM_SUGGESTION | Saved as a new document from suggestion YYYY: (New Document) ID: GroupID of (Suggestion Item) ID. |
| 6 - CREATION_FROM_FEEDBACK | Saved as a new document from feedback YYYY: (New Document) ID: GroupID of (feedback) Document ID. |
| 7 - CREATION_FROM_IMPORT | Saved as a new document from import YYYY: (New Document) ID: GroupID of imported item |
| 8 - CREATION_FROM_ITSM | Saved as a new document from ITSM YYYY: (New Document) ID: GroupID of ITSM feedback item |
| 9 - UPDATE_TO_ACTIVE | Updated / Set to Active for [Group Space] |
| 10 - UPDATE_TO_ACTIVE_DEFERRED | Updated / Set to Active for [Group Space] from deferred activation date |
| 11 - UPDATE_TO_INACTIVE | Updated / Set to Inactive for [Group Space] |
| 12 - UPDATE_TO_IN_REVIEW | Updated / set to In Review for [Group Space] |
| 13 - UPDATE_TO_IN_REVIEW_DOC_UP | Document inactivation request [Group Space] submitted by [User/user email address] [User comment] |
| 14 - UPDATE_TO_IN_REVIEW_DOC_DOWN | Updated / set to In Review (taking document down) for [Group Space] |
| 15 - UPDATE_TO_IN_PROGRESS | Updated / set to In Progress for [Group Space] |
| 16 - UPDATE_TO_IN_PROGRESS_DOC_UP | Set to In Progress (leaving document up) for [Group Space]. |
| 17 - UPDATE_TO_IN_PROGRESS_DOC_DOWN | Updated / set to In Progress for [Group Space]: Document down |
| 18 - UPDATED _TO_ARCHIVE | Updated / set to Archived [Group Space] |
| 19 - UPDATED_TO_DELETED | [Document ID] Marked as Deleted. |
| 20 - UPDATE_FIND_AND_REPLACE | Find (word x) and replace with (word y). |
| 21 - UPDATE_CANCELLED | Draft update cancelled and the existing active version untouched. |
| 22 - UPDATE_FROM_REVISION | Restored from revision YYYY:DocID A:DocID B |
| 23 - UPDATE_ATTRIBUTES | Updated / Attributes |
| 24 - UPDATE_BATCH_UPDATE | Changed via Batch Update. Selected change option(s) include: X |
| 25 - UPDATE_PURGE | Updated / [Document ID] Purged |
| 26 - REVIEW_COMMENT | Set to [Status X] (for all group spaces). Comment: X |
| 27 - REVIEW_COMMENT_AND_NOTIFICATION | Set to I[Status X (leaving document up) for {KB GROUP SPACE NAME]. Comment: X |
| 28 - REVIEW_MARK_AS_REVIEWED | [Document ID] Comment: X/ Content of notification |
| 29 - REVIEW_EXPIRATION_EXTENDED | Marked as reviewed for [Group Space]. Comment: X |
| 30 - REVIEW_HELPFULNESS_RESET | Review Helpfulness Reset: Document ID |
| 31 -TRANSFER_GROUP_OWNERSHIP | Transferred from [Group Space A] to [Group Space B] (to owner NetID). |
| 32 - TRANSFER_USER_OWNERSHIP | [Document ID] Transfer of group ownership from [Group Space A] to [Group Space B] |
| 33 - PRIVATE_SHARE_CREATED | [Document ID] Private Share created |
| 34 - PRIVATE_SHARE_UPDATED | [Document ID] Private Share updated |
| 35 - PRIVATE_SHARE_DELETED | [Document ID] Private Share deleted |
| 36 - NOTIFICATION_REVIEW_REMINDER | Review reminder sent to [First Name Last Name/ email address] |
| 37 - NOTIFICATION_IN_REVIEW_REMINDER | In Review reminder sent to [First Name Last Name/ email address] |
| 38 - NOTIFICATION_EXPIRATION_REMINDER | Expiring notification sent to [First Name Last Name/ email address] |
| 39 - NOTIFICATION_EXPIRATION_CONFIRMED | Expiration notification sent to Wanjiru Pontes wpontes@doit.wisc.edu |
| 40 - NOTIFICATION_ACTIVATION_REQUEST | Document activation request [[Group Space A] submitted by [First Name Last Name/ email address] |
| 41 - NOTIFICATION_ACTIVATION_CONFIRMED | Document activation request [Group Space B] submitted by [First Name Last Name/ email address] |
| 42 - NOTIFICATION_ACTIVATION_REQUEST_DECLINED | Activation confirmation sent to requester: [First Name Last Name] |
| 43 - NOTIFICATION_INACTIVATION_REQUEST | Document activation request [Group Space B] declined by [First Name Last Name/ email address] |
| 44 - NOTIFICATION_INACTIVATION_CONFIRMED | Document inactivation request for [Group Space A] submitted by [First Name Last Name/ email address]. Set to In Review (leaving document up) for [Group Space A]. |
| 45 - NOTIFICATION_INACTIVATION_REQUEST _DECLINED | Inactivation confirmation sent to requester: [First Name Last Name] |
| 46 - NOTIFICATION_SHARE_REQUEST | Inactivation confirmation declined sent to requester: [First Name Last Name] |
| 47 - NOTIFICATION_SHARE_ CONFIRMED | Share request for this document submitted by [First Name Last Name/ email address] from [Group Space B] |
| 48 - NOTIFICATION_SHARE_REQUEST_DECLINED | Document share request from [Group Space B] approved. |
| 49 - ATT_FOLDER_CREATED | Requester (email address) notified. |
| 50 - ATT_FILE_UPLOADED | Document share request from [Group Space B] declined. |
| 51 - ATT_FILE_RENAMED | Requester (email address) notified. |
| 52 - ATT_FILE_MOVED | [DocID] Attachment folder created. |
| 53 - ATT_FILE_DELETED | [DocID] Attachment file uploaded. |
| 54 - ATT_SUBFOLDER_CREATED | Attachment [filenameA.extension] renamed to [filenameB.extension] |
| 55 - ATT_SUBFOLDER_RENAMED | Attachment [filenameA.extension] moved to [folder name B] |
| 56 - ATT_SUBFOLDER_DELETED | Attachment(s) [filenameA.extension] deleted |
| 57 -NOTIFICATION_CHANGE_SUBSCRIPTION | Attachment sub folder (/home/www/html/images/groupID/docID/document name) created |
| 58 - NOTIFICATION_UPDATE | Attachment sub folder (/home/www/html/images/groupID/docID/document name) renamed |