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KB User's Guide - Settings Tab - Document Expiration Period

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You must have full administrative permissions in your space to perform these steps. This means access to the Documents, Settings, and Users tabs.

This document discusses what the Document Expiration Period is, the default expiration period and how you can change it to suit your KB Group's needs.

Document Expiration Period

When a KB site is created, a default Document Expiration Period is set for one year from the date when the draft document is created. If the default expiration period does not meet the needs/requirements of your KB group, you can change that to a more suitable time period.

Navigation: Settings tab > Group Spaces link > Groups Spaces screen. On this screen, you will see a table, your KB Group Name should be at the top of the list. Click the Edit button on that line and you will be led to the Group Spaces Options form for your KB Group Space.

The Group Spaces screen. The Edit link in the results table is circled in red.

In the Group Space Options form, scroll down to the Default doc expiration period field in the Documentation Settings section. Select the desired Default doc expiration period (from 1 year to 20 years or Never) from the dropdown menu, therein. Scroll to the bottom of the screen and click the Update button.

The Documentation Settings section. The Default doc expiration field is circled in red.

The default doc expiration period configuration is group specific (e.g. your update here will not affect any other KB sites, nor any KB sites with whom you share content). If your group's default period is set to 1 year, for instance, the time difference between the pre-filled "Activation" and "Expiration" fields on the draft creation screen will be 1 year. The pre-filled values of these two fields can be overridden when needed.

KB Admins, if you wish to update the Document Expiration field of a large group of documents, please review the content in this document which discusses batch updating documents.

Keywordssitepref site preferences tab users guide kb knowledge base document expiration doc default expirationDoc ID8955
OwnerLeah S.GroupKB User's Guide
Created2009-01-29 19:00:00Updated2023-06-26 15:05:53
SitesKB User's Guide
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