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Virtual Lab - How to Save Your Work Safely

This article outlines how to save your work to another drive when you are working in the Virtual Lab.


Some UWEX programs use the Virtual Lab Infrastructure to create a secure connection between your computer and a virtual Windows desktop in which your program software is installed. This infrastructure uses a non-persistent environment, similar to an in-person computer lab. You will need to install the VMWare Horizon Client to access and use a virtual lab for class assignments and projects that require specialized software applications.

This series of documents contains five important sections of information for students:

  • Virtual Lab System Requirements (Part A
  • Accessing the Virtual Lab and How to Get Help (Part B
  • Virtual Lab Installation Instructions (Part C) (Macs click here)
  • Virtual Lab Access and Navigation Instructions (Part D
  • How to Save Work Safely in the Virtual Lab (Part E) (This page) (Macs click here)

E. Saving Work Safely While in the Virtual Lab

Because your Virtual Lab exists in a non-persistent environment, you will need to be sure to save your work on your local computer or a drive such as an external hard drive or flash drive.

  1. In the Virtual Lab, click on the “Options” drop-down arrow and select “Share Folders.”
  2. In the window that appears, click “Share your local files” and click “Apply.”
Sharing Local Files

  •  Clicking on the "Connect USB Device" drop-down arrow displays the options regarding USB device connection.Connect USB Device
  • NOTE: The Virtual Desktop will support an external, removable storage unit and you will be able to save directly from the Virtual Desktop onto your device.

  • If you would like to use a USB device, select either "Automatically Connect at Startup" or "Automatically Connect when Inserted" (before activating a USB device, the menu will display "No Suitable USB devices available").

  • Automatically Connect

    Once your device is identified, the "Connect USB Device" menu will display the name of your USB device.
    Connect USB Device

    • NOTE: The Virtual Desktop will take a minute or two before the USB device is fully functional.

        • In order to disconnect the USB device, you can click on the "Connect USB Device" in the toolbar and click on the menu where your USB device is displayed. In this example, the user would click where "Verbatim STORE N GO" is displayed (You can also disconnect the USB device from standard device eject option).

      3. When you are working on a document or project, to save your progress, you will need to select the appropriate location. The below example will use a Word document, but the process will be similar for other file types.

      4. Choose to “Save As.” ***Note that you will need to choose the Desktop labeled "Z:>>Desktop" to save to your USB drive or local machine.***

      Save As Window

      5. Click "Browse" to determine the destination of the file.
      Browse Location

      6. Find your appropriate drive. Your USB drive or personal machine will appear under “This PC.”
      Finding Drive


      Please Note: If you are working in Microsoft Project within the Virtual Lab, you may encounter difficulties after hitting the "Save" button. If so, please choose "Save As" instead. You can save different versions of your document or overwrite the old one. This is a known issue with Microsoft Project, but the "Save As" option works.





      Keywords:Virtual Desktop, VMWare, Save, Gantech, Data, Science, Data Science, DS, Applied Computing, APC, Applied, Computing, saving, virtual, lab, drive, hard drive, USB, external, computer, microsoft, project, pc, health, information, management, technology, himt   Doc ID:83080
      Owner:Christy S.Group:Continuing Education, Outreach and E-Learning
      Created:2018-06-19 14:45 CDTUpdated:2020-04-22 10:14 CDT
      Sites:Continuing Education, Outreach and E-Learning
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