KB User's Guide - Documents Tab - Using the Campus Access Setting to Protect Content
Last updated on 2025-09-16
The Campus Access field allows individual documents to be put behind a general campus login (e.g. user is required to have valid campus login credentials) and therefore not accessible to the general public.- Group: KB User's Guide
- Views this week: 248
- Total views: 45961
KB User's Guide - Understanding Access to Documents
Last updated on 2025-09-08
The purpose of this document is to outline the many ways in which a document can be made available to certain (or all) audiences within the Knowledgebase (KB) system. There are several options that require specific setup and settings to make ...- Group: KB User's Guide
- Views this week: 156
- Total views: 12174
KB User's Guide - Documents Tab - Archive or Delete a Template
Last updated on 2025-10-22
The template feature in KB Admin Tools makes it easier for KB authors to replicate frequently used document formats and styles. This document shows you how to remove an existing template so it can no longer be used to create new documents.- Group: KB User's Guide
- Views this week: 158
- Total views: 31740
KB User's Guide - Documents Tab - Attachment Search
Last updated on 2025-10-22
In addition to searching for document keywords and text, the KB's search engine allows users to search for text within certain types of file attachments.- Group: KB User's Guide
- Views this week: 86
- Total views: 30396
KB User's Guide - Documents Tab - Default Keywords (Classic Editor)
Last updated on 2025-10-22
This document explains how to create default keywords that both authors and admins can apply to each document.- Group: KB User's Guide
- Views this week: 166
- Total views: 33701
KB User's Guide - Documents Tab - Embedding a Kaltura MediaSpace Video in a KB Document
Last updated on 2025-10-22
UW-Madison users may use a Kaltura MediaSpace account to host videos they wish to embed in the KB. This document will point you to instructions on using Kaltura, as well as how to embed your video into a KB document.- Group: KB User's Guide
- Views this week: 146
- Total views: 34899
KB User's Guide - Documents Tab - Editing an Existing Doc
Last updated on 2025-10-22
This document explains how to edit previously created documents.- Group: KB User's Guide
- Views this week: 123
- Total views: 39364
KB User's Guide - Topics Tab - Audiences
Last updated on 2025-10-21
Working much like a document flag or label, you may associate documents with "audiences" in your KB space. Users can then use audiences to filter for content that pertains to their role in your organization. This document will show you how to ...- Group: KB User's Guide
- Views this week: 220
- Total views: 39924
KB User's Guide - Documents Tab - How To View a Document's Version History
Last updated on 2025-10-21
This document details how to view a document's version history, which allows you to view the history of saved changes for a document.- Group: KB User's Guide
- Views this week: 197
- Total views: 41210
KB User's Guide - Documents Tab - Cloning a Document with the "Save As..." Button
Last updated on 2025-10-21
With the appropriate permissions, the Save As... button allows you to save an existing document as a brand new document, no matter the status of the original document.- Group: KB User's Guide
- Views this week: 135
- Total views: 28712
KB User's Guide - Documents Tab - Batch Transfer
Last updated on 2025-10-15
This document will show you how to efficiently transfer your documents to another KB group space. Full Publish rights are required in both KB spaces to make Batch Transfers . If you do not have Admin access to both KB sites, contact us at kb-team ...- Group: KB User's Guide
- Views this week: 202
- Total views: 53261
KB User's Guide - General Info - Highlighting in the Live Sites and in the KB Admin Tools
Last updated on 2025-10-15
This document will discuss how to highlight a single document within a list of document results either in the Live Sites or in the KB Admin Tools. We will also discuss how your search terms in the in the live document can be highlighted /or have ...- Group: KB User's Guide
- Views this week: 121
- Total views: 32342
KB User's Guide - Documents Tab - Minor vs Major Document Changes
Last updated on 2025-10-15
When publishing a change to an existing KB document, the change will be marked as either "major" or "minor". This document describes how this designation is determined, as well as the effects of publishing a major change.- Group: KB User's Guide
- Views this week: 132
- Total views: 20918
KB User's Guide - Documents Tab - Overview of Classic Editor Fields and Settings
Last updated on 2025-10-13
This document gives an overview of each field on the document creating/editing form. The Title, Keywords, Summary and Body fields are required.- Group: KB User's Guide
- Views this week: 435
- Total views: 148496
KB User's Guide - Document Edit Screen Overview
Last updated on 2025-10-08
This document provides users of the KnowledgeBase with a general introduction to the new document edit screen. This new interface is available to all groups as of September 18, 2025 and will eventually replace the original edit screen.- Group: KB User's Guide
- Views this week: 206
- Total views: 5701
KB User's Guide - Documents Tab - Validation Tools
Last updated on 2025-10-06
This document explains how to use some of the document validation tools provided in KB Admin Tools for document editing.- Group: KB User's Guide
- Views this week: 115
- Total views: 35764
KB User's Guide - Documents Tab - Viewing Who Last Updated a Document
Last updated on 2025-10-06
The Last Updater attribute captures the user who most recently edited or published a document. This is useful in spaces where authors other than the owner may be responsible for making changes, or when other users are responsible for publishing.- Group: KB User's Guide
- Views this week: 66
- Total views: 28849
KB User's Guide - Unique Keywords
Last updated on 2025-10-06
This document explains how to view a list of unique keywords used in your documents in the KB Admin Tools and on the live site.- Group: KB User's Guide
- Views this week: 157
- Total views: 33717
KB User's Guide - Documents Tab - Archived Documents
Last updated on 2025-10-02
This document will discuss how to access and manage archived documents.- Group: KB User's Guide
- Views this week: 151
- Total views: 36875
KB User's Guide - Documents Tab - Restoring a deleted document
Last updated on 2025-10-02
Once a KB doc has been deleted, only someone with "Publish" rights can restore that KB doc back. This doc explains how to restore a deleted doc.- Group: KB User's Guide
- Views this week: 128
- Total views: 33591
Not finding what you are looking for? Suggest a new document be created, or try searching again with multiple search terms.